DANCE UNLIMITED POLICIES AND PROCEDURES 
2026-2027 

REGISTRATION FEE:  There is an annual registration fee of $40 for all Company dancers.  This fee is posted to your account immediately after placements.  Outstanding registration fees will automatically be charged to the card on file on the first day of the fall session, which is Tuesday, September 8th, 2026.
TUITION/FEES STRUCTURE:  ALL COMPANY FAMILIES MUST HAVE A WORKING CARD ON FILE.  Tuition is due by the 1st of every month, however you have until the 10th of the month to bring this fee current. Tuition is the only fee with a grace period.  Accounts with outstanding tuition fees after the 10th of the month will be charged a $25 late fee.  An additional $25 late fee will be charged to the account every 30 days past due. Dance Unlimited reserves the right to charge the card on file for any outstanding fees.
Company tuition: $175/mo. (6 and Under company group $120/mo).
Private Intensive Routines:  $540/year (over 10 months, August-May).  This fee is PER DANCER
Dancers with outstanding tuition fees or entry fees will not be permitted to compete PIR routines and may be pulled from group routines
PIR and group routine services may be paused for dancers who have outstanding tuition fees or entry fees.  There will be no refunds on entry fees already paid out if your dancer is pulled from a competition.
All fees, such as costume fees, Power Hour fees, recital fees, etc., will be posted your Jackrabbit account with a due date (the due date is the transaction date).
The card on file will automatically run for any outstanding fees on the fees due date.  Dance Unlimited reserves the right to charge the card on file for any outstanding fees.
DECLINED CARDS:  If your card declines for any fees more than three times during the dance season for any reason other than fraud or being expired, your monthly tuition will increase by $25 a month. If your card declines due to being expired, please update the card on file immediately.  Expired cards that are not updated are subject to the $25 monthly tuition increase.  If you have a declined payment, you will receive an email.
LATE FEES:  All unpaid fees will be automatically charged to the card on file on the fee’s due date.  There is a $25 late fee for ALL late payments and declined transactions.
COMMUNICATION:  Our primary form of communication will be through SportsYou.  Please download this app and make sure your notifications for the app are turned on.
At times, we will also use email for communication.  Please check your email regularly!
CONTACTING TEACHERS:  Please direct all studio/company related/PIR related questions to Brittany or Taylor.  Do not contact the other dance educators, as they will direct you to Brittany or Taylor.  You can contact them at 502-904-9292.
COMMITMENT TO THE COMPANY:  Being a part of The Company requires a full year of commitment.  After January 1, 2027 if a dancer decides to leave The Company, there will be a $200 severance fee charged to the card on file.  Below, you can find a list of requirements for Company dancers.  Failure to adhere to these requirements may result in the loss of PIR privileges (including competing your PIR) or removal from The Company.
Company dancers are required to attend nationals (except for the 6 and Under group)
Company dancers are required to attend DU One and the entire convention attached to it (6 and Under attends DU One only)
Company dancers are required to attend Choreography Camp in its entirety (Monday-Thursday; August 10th-August 27th)
Company dancers are required to attend all weekly training classes
Company dancers are required to attend weekly group routine rehearsals including Power Hour, extra rehearsals (for regionals and nationals)
Company dancers must attend all competitions in which The Company is competing
Company dancers must participate in DU Live (our recital)
ATTENDANCE:  Being a part of The Company means you are committed to being at every practice including group rehearsals, training classes, Power Hour, any extra rehearsals, and arriving to those classes on time and prepared.
Please notify Brittany if your dancer is going to be absent from any classes.
Dancers who miss more than three group rehearsals will be required to provide a doctor’s note for missed rehearsals.
Dance Unlimited reserves the right to remove dancers from The Company for unsatisfactory attendance to training classes or group rehearsals.
Group rehearsals two weeks before nationals AND the week of competitions cannot be missed unless approved by DU administration.  Doctor’s notes are required if dancers are sick during any of these rehearsals
Dancers are required to attend required training/group rehearsals the week coming off of competition/convention. This includes optional competitions and special invite competitions/conventions. If a dancer is sick, a doctors note is required for missing these classes. Failure to adhere to this policy will result in the removal of your PIR from the next competition and possible loss of optional competition privileges, or removal from group routines.  There will be no entry fee refunds for pulled routines.
Please do not miss rehearsal unless you are sick!  Please make sure to stay caught up on your homework/school projects and study before the day of classes!
Dancers who miss practice for things such as hair appointments, to hang out with friends instead, to go out to dinner, or any other reason other being sick, are subject to removal from The Company or loss of PIR.
Dancers should not come to the studio for their PIR rehearsal or private lesson and then leave and not participate in group rehearsals or required training classes.

MAKING UP MISSED TRAINING AND REHEARSAL
Absences from Monday night training classes are required to be made up.  They can be made up on Thursday nights.  Failure to make up these classes will result in PIR routines being removed from nationals.  Dancers who do not have a PIR will be removed from group routines.
Dancer’s who are absent on Monday must come to Thursday night training and attend BOTH Leaps and Turns and Ballet Technique.
Thursday night Ballet/Leaps and Turns cannot be substituted for the Monday night training class.  It is for extra training and make ups only.
Previously attended Thursday night Ballet/Leaps and Turns does not count towards future missed Monday night ballet.
Dancers who miss more than three group rehearsals (including Power Hours) will have to attend the Thursday night training regimen.  This includes Leaps and Turns and Ballet Technique.
MANDATORY REHEARSALS/CLASSES:  All training classes, weekly group rehearsals, Power Hour practices, Choreography Camp, and any extra rehearsals cannot be missed.  These rehearsals should be missed due to illness/emergency only!  Please see the above Attendance section for make up requirements for missed classes.
Dance Unlimited reserves the right to rearrange the order or length of training classes on Monday nights to fit the needs of The Company.
Power Hour: These are extra group rehearsals scheduled throughout the year.  These rehearsals are part of the dancers’ attendance record.  These rehearsals are crucial for preparation for the competitive season.  The dates will be available on SportsYou and attached to this packet. Please note:  when dancers miss Power Hour, it no longer serves its purpose.
There is a $200 Power Hour fee per family.  Dancers will not be permitted to compete if this fee is outstanding
Outstanding Power Hour fees will be charged to the card on file on the due date.  If the card on file is declined, there will be a $25 late fee charged to the account.
Choreography Camp:  Choreography camp is the last three weeks of August, Monday-Thursday. This is when your dancer learns all of their group routines.  Eligibility for competition requires your attendance for these three weeks!
BEING PREPARED FOR CLASS:  Dancers should arrive to class on time and in dress code. Upon arriving to class, dancers should be ready to take class.  Dancers should arrive to class with a positive attitude and ready to work, as well as be prepared to do their routine full out.

COMPETITIONS AND CONVENTION:
Entry fees: Competition/Convention entry fees will be posted to your Jackrabbit account.   This includes group and PIR entry fees.  The transaction date is the due date of the fee.
All entry fees for competitions The Company is attending, as well as optional competitions, are upcharged by $30.  This helps to cover general overhead and payroll costs to help keep your monthly tuition down, payroll for entering competitions for each event, putting entry fees on to each Jackrabbit account, uploading music for each routine for events, the time it takes to build the competition schedule and competitive season, this all takes a massive number of hours.  We also use this to help support coaches fees by putting it towards a hotel bill and rental vehicles, in which case are not included in the client’s coaches fee.
All PIR entry fees for competitions The Company is not attending are upcharged by $45, with the exception of conventions.  We do not upcharge convention entries an extra $15.  Just PIR entries.
Outstanding entry fees will automatically be charged to the card on file on the due date.  If the card is declined, a $25 late fee will be charged to the account.  Another $25 late fee will be charged for 30 days past due.
If entry fees remain unpaid, Dance Unlimited reserves the right to remove dancers from The Company.
Coaches Fees:  There will be a separate coaches fee for every DU competition. This is a not for profit fee.  We make $0 off of coaches fees.  This fee is split evenly among dancers.
If a dancer is invited to a major competition such as The Dance Awards, or something equivalent, Dance Unlimited may send a staff member.
All PIR/Convention/Competition related registration must go through Dance Unlimited.  The exceptions are photogenic entries, improv entries, and runway entries.  Title can be added at the competition if you do not do it through the studio. We do not upcharge title if you would like for us to add it for you.
Please note that dancers are welcome to participate in any extra activities or events that competitions offer, as long as it does not interfere with Company groups.  This includes warm up time for groups.

PRIVATE INTENSIVE ROUTINES (PIR):  Also known as solo/duet/trio.  You must be part of The Company to have a PIR.  Dancers who pull out of group routines cannot have a PIR.  PIRs include 4 hours of choreography and 5 hours of cleaning.  Duets and Trios will get 5 hours of choreography and 5 hours of cleaning.
Though DU choreographers would prefer to choose your song/costume/concept/props for your PIR, at time we allow collaboration with your instructor when picking a song/costume or any of the above for your dancer’s PIR, but please be mindful that the choreographer makes the final decision on the song, costume, concept, etc.  If a choreographer says “no” to something, please do not keep pushing the idea.
PIR competition lists are due no later than August 31st!  Please include all competitions/conventions your dancer wants to compete their PIR at INCLUDING competitions The Company is attending, as well as nationals.  Please also include if your dancer is entering title at the competition. Only one person from a duet/trio needs to turn in a PIR form.
Once PIR forms are turned in, they are considered final.  If you would like to make a change to your form, there will be a $10 fee per change due at the time of the change.  Changes include, but are not limited to, adding or removing a competition, adding a routine or removing a routine from a competition, etc.  There is not a fee for replacing canceled competitions.   Dance Unlimited is not responsible for competitions left off a list or left on a list, or the wrong location listed on the forms.  If changes are made after the entry fees have been paid to the competition, the entry fee is nonrefundable.
We will not enter PIRs in to competitions that are on a Power Hour weekend or that conflict with another DU event.  However, as a competition date gets closer and we are able to verify that your dancer’s performance time would not conflict with the rehearsal or event, we would be happy to add them!
Choreography for PIRs must be completed on or before November 24th.  It is the client’s responsibility to make sure they are signed up for enough sessions to complete their dancer’s PIR by this date.  Dance Educators are not required to create last minute availability for PIRs who did not sign up.  There is a $100 fee for incomplete routines as of November 24th at the fault of the client.  The PIR will not be able to be competed until this fee is paid. This is to help combat PIRs not being ready for the first competition.
PIRs should be coached only by Dance Unlimited.
Only your PIR choreographer will be cleaning your dancer’s PIR.
PIRs will not be permitted to compete if entry fees or tuition is outstanding.
Dancers with unsatisfactory attendance to training classes or group rehearsals will not be permitted to compete their PIR.
All training classes must be made up by June 24th in order to compete your PIR at nationals. Groups must be made up by June 1st.
June 24th will be the last day for makeups for PIR.
Any training classes missed after June 24th will have to be made up before being allowed to compete your PIR/groups the following season.
Any group rehearsals missed after June 1st will have to be made up on the break between nationals and placements to be eligible for The Company
Please be conscious of when the studio is closed so you can be sure to get your make ups in on time!
Dance Unlimited cannot guarantee that a dance educator will be present at competitions The Company is not attending.  However, Brittany and/or Taylor may attend.
If the schedule permits, PIRs may perform at our DU Live show.  This fee is $75.
PIR choreography/cleaning sessions will be scheduled by the parent by logging in to their Jackrabbit account and signing up for times with their choreographer.  Once you have used your choreography time, if your dancer needs more, you can add more choreography sessions for $30 for 30 minutes or $60 for an hour.  Once your 5 hours of cleaning has been used, additional cleaning sessions after the 5 hours are $30 for 30 minutes and $60 for 60 minutes.
If you are having issues scheduling your PIR, please contact Brittany and not your choreographer.
If there are available times for your choreographer, we will not create other times outside of that for PIRs.
PIR availability will be posted on the last Thursday of every month for the next month.  To ensure you get the times that work best for you, we encourage you to sign up when the times are posted.  There will be a SportsYou announcement when times are up!
If dancers can do a skill in their PIR, but not a group routine, the skill will be removed from their PIR
We will have open rooms on Monday nights from 8:30-9:00 where dancers can run their PIRs with a Dance Unlimited dance educator.  Open rooms Tuesday-Thursday will be reserved for practicing group routines.  We encourage dancers to come in, either alone, with a few dancers from their group, or the whole group, and use open rooms during this time to work on group routines!
Parents, please do not sit in the classroom during your dancer’s PIR practices.  This includes Monday night run-throughs. Thank you!
Should a dancer leave The Company at any point during the season, they cannot take their PIR with them and the remaining balance on the PIR will be charged to the card on file.

CHOREOGRAPHY IS OWNED BY DANCE UNLIMITED:  Dance Unlimited owns the rights to all PIR and group choreography.
Choreography should not be altered by anyone other than the choreographer.  Dancers should never alter their PIR choreography.  This includes taking out skills/tricks/tumbling or turn sequences and replacing them with something else.  This also includes the adding or taking away of movement.
PIR and Group choreography should be cleaned by Dance Unlimited Dance Educators only!
PIR and group routines should not be cleaned by instructors/directors from other studios, by school team coaches/directors, by someone over Zoom or online, or by other dancers.  Should any of this occur, the PIR will be pulled for the remainder of the season and the remaining balance for the PIR will be charged to the card on file.

LEAVING THE COMPANY:  Should a dancer decide to leave The Company after January 1, 2026, a $200 severance fee will be charged to the card on file.
When a dancer leaves The Company, we are unable to refund the following fees:  competition entry fees, costume fees, recital fees, Power Hour fees, PIR tuition, monthly tuition, account credits from fundraising
If a PIR is dropped at any point during the season, the remaining balance on the PIR will be charged to the card on file.
Should a dancer leave The Company and not pay the severance fee or the remaining balance on their PIR, they will be sent to collections.
DRESS CODE: 
Training class dress code:  There is a strict dress code for training classes.  These classes include ballet technique, leaps and turns, tap, strength and stretch, flexibility, and jazz technique, and acro. Wrist weights are required for Monday night classes.  A half pound each wrist weight for dancers 11 years old and under and pound each wrist weight for dancers 12 years old and up.
Ballet Technique dress code: a solid black leotard, pink ballet tights, canvas ballet pink shoes, hair in a bun, slicked back with no fly aways or hair falling in the face.  This applies to all Ballet Technique classes.
Other training classes:  Tights may be removed after ballet and replaced with solid black form fitting bottoms (shorts, leggings, etc) as long as this does not make dancers late to the next class.  No other clothing items are permitted (tshirts, sweatshirts, etc) as this makes it difficult to see lines and incorrect body placement.
The appropriate shoes are required for all training classes: pink canvas ballet shoes for ballet; pirouettes for leaps and turns, slip on tap shoes for tap, tennis shoes for strength training
Group rehearsal dress code:  form fitting, no baggy clothing (no pajama pants, sweatpants, denim wear, hoodies, or similar clothing).
Should a dancer come to class without the appropriate clothing attire or shoes, or hair is not slicked back, an email will be sent to the parent and a $10 dress code fee will be charged to the card on file.  This fee applies per class.

GROUP COSTUMES/PIR COSTUMES: All group costumes are chosen by the dance educator for that routine.  This includes the costume, hair, makeup, accessories, and shoes when applicable.  PIR costumes are picked by the choreographer for the PIR or in a collaborative effort with your choreographer, but the costume must be approved by and turned in by the choreographer.  Parents can no longer turn in approved costumes.    All costumes should be age appropriate.  This is to protect the integrity of Dance Unlimited.
All costume pieces should be worn for your PIR.  Dancers who do not wear their full costume for their PIR will not be permitted to compete it.
Should a costume be ordered for a PIR that was not approved by the choreographer, the PIR will not be permitted to compete.

SPIRIT WEAR:  We will have options to buy Spirit wear throughout the year.
Designing Your Own Spirit Wear:  However, if you would like to make your own spirit wear that uses our name, image, logo, or likeness, approval of the design by Dance Unlimited administration is required.
Upon approval of your design, a $10 royalty fee per unit sold will be owed to Dance Unlimited for the use of our name, image, logo, and likeness.
All ordering and collecting of money will go through Dance Unlimited. The designer will create their own order forms and bring them to Dance Unlimited, where they can be picked up and turned back in for ordering.
MUSIC: We do offer custom music mixes for PIRs.  The fee for this service varies depending on your mix.  The fee for the music must be paid in full before your mix is released to you.

SOCIAL MEDIA:  We live in the era of social media and we believe in being able to express yourself through it!  However, please refrain from using the Dance Unlimited’s name, image, logo, or likeness in any post that contains the following:  politically opinionated posts, posts that depict alcohol, smoking, or drug use, posts that contain illicit/illegal  activity, posts that contain sexual content, posts with vulgar language or gestures, pots that slander another dance studio or industry organization. This includes vulgar music on posts.  If your social media accounts contain any of the above, you cannot post any pictures in Dance Unlimited clothing items, pics from our studio, or pictures from competitions or any Dance Unlimited event.
INJURIES:  In the event that a dancer is injured and cannot participate in rehearsal, a note of clearance from a healthcare professional is required for the dancer to return to rehearsal/classes.
If a dancer is removed from a routine due to injury, they will be placed back into the routine at a time that does not interrupt the success of the routine.
Any braces, splints, or orthopedic wear must be worn during class as prescribed.  Dancers will not be allowed to participate without it.
Injured dancers are still required to attend all group rehearsals and competitions/conventions to support their fellow Company members.
Dance Unlimited reserves the right to pull a dancer’s PIR from competition in the event that the dancer needs rest or a break to be able to compete group routines. Unfortunately, there are no refunds for pulled routines, as we cannot get refunded.  However, we may be able to get you a credit for another competition.
FOOD AND DRINK: Food and drink are permitted in the lobby and lounge, but dancers should not be late to class or stay in the lobby after a water break due to eating.  We suggest eating at home before you come to the studio or eating on the way to the studio!  However, all food items should be thrown away outside in the dumpster.  Thank you!
CONFLICTS OF INTEREST:  At Dance Unlimited, we build and train complete athletes. Our program is built on consistent training, our results come from a combination of our highly qualified and unified dance educators, consistent training, and yours and your dancer’s commitment.  Because it creates a conflict of interest, imbalance in The Company, and ultimately hinders the success of The Company, Dance Unlimited does not allow any Company dancer to be a part of another dance studio, or anything affiliated with other studio owners, or any other dance programs or dance teams in the Louisville Metro area, including Mount Washington and Bullitt County.  This includes doing choreography for, training at, and coaching at other studios or for anything affiliated with another studio owner.  In order to protect the integrity of The Company and the elite level of training provided at Dance Unlimited, in addition to the above, we have established the following policy regarding outside dance teams and competitive opportunities.  Any of the following will result in permanent removal from The Company.
Participating in or being a part of outside dance teams (with another dance studio, all star dance teams, county dance teams, teams affiliated with another studio owner or studio owner’s name, etc.).  This includes doing choreography for and coaching for any outside dance teams.  This does NOT include participation on your school dance team.
Teaching at another dance studio
Entering a competition independently or through another studio
Partaking in any type of dance training/classes at another studio or that is affiliated with another studio, studio owner’s name or with someone online (this does NOT include Body Breaker, etc).
Competing or performing with another dance studio
Having your routines/PIRs cleaned by anyone at another dance studio or by someone online.  This includes school team coaches/directors.
Practicing/running Company routines/PIRs at another dance studio
Choreographing for another dance studio (this includes plays)
Should any of the above occur, it will result in immediate removal from The Company.

REMOVAL OF DANCERS:  Dance Unlimited reserves the right to remove any dancer/family from our program, at our discretion, for any reason.  This includes removing dancers from routines.  Though we reserve this right, our ultimate goal is for our dancers and families to have a successful year.

FUNDRAISING:  All fundraising now goes through the non-profit.  All questions regarding fundraising should be directed to the board members.

TOXICITY/RUMORS:  Dance Unlimited has a zero toxicity policy.  We want a toxic and rumor free environment for our families, dancers, and staff.  Creating toxicity and starting rumors may result in loss of access to the lobby or removal from The Company.  Examples of toxicity/rumors include, but are not limited to:
Making false statements about other dancers and staff
Encouraging other dancers/staff to leave Dance Unlimited and go to another dance studio to dance or teach
Making negative comments about another dancer’s success/accomplishments, or tearing other dancers down in general
Asking for other dancer’s competition scores
Conspiring with others to try to get routine styles changed
Starting rumors regarding favoritism
Telling someone that Brittany/Taylor or another staff member said something they didn’t say
Making false statements about our procedures at the studio (example: stating that we are going to choose who does a PIR with us NFL draft style in the office; that we are going to force dancers to have a PIR if they want to be a Company member)
Gossip in the lobby
Toxic goal setting: Having a goal for your dancer is great, but making sure they are appropriate and attainable goals is important.  For example, having a goal to out place another dancer in The Company at competition creates a toxic environment.  Wanting to have a back layout by the end of year when you don’t have a back walk over is not an attainable goal.  If you need help setting proper goals for your dancer this season, please see a dance educator.
Speaking negatively about the studio, staff, or other dancers around your dancer creates a toxic environment.  This carries over into the classroom and effects your dancer’s training and progress.  We ask that you maintain a positive attitude regarding Dance Unlimited around your dancer. Thank you!

TUMBLE TRIBE PARTNERSHIP:  We are very lucky to have been working with Tumble Tribe for a few years now and we are proud that we have a permanent class spot with them!  Per our agreement with Tumble Tribe, they will host the classes, but Dance Unlimited will continue to organize them, make sure payment gets to Tumble Tribe, etc.  Per our agreement, there are two fees for this service.  Though there are two fees, the Tumble Tribe classes are significantly cheaper through the agreement than they previously were when the classes were being held at DU.  This is because we have cut out staffing expenses for a DU staff member to open the building and be present during the classes, as well the additional overhead for running a class.  There is a $30/hour fee charged by Tumble Tribe and a $10/month class fee charged by DU.

CREDIT CARD CONVENIENCE FEE: Beginning October 1st, 2026, a 3% convenience fee will be added to ALL credit card transactions. This fee is necessary to help offset the significant processing fees associated with credit card payments. For example, we get charged a processing fee when we run your card on file for any charge. At times, we are charged that credit card fee twice, as we get charged a credit card processing fee a second time when we pay our invoices for competitions, etc. as the credit card fee competitions pay for running out card is passed down to us. THIS 3% FEE CAN BE COMPLETELY AVOIDED BY PAYING CASH OR CHECK, so we encourage and welcome cash and check payments! We feel it is more fair to give families the option to pay cash or check and avoid the 3% fee versus increasing all fees by 3%, at which point families who pay mostly cash or check would be paying the 3% increase when it isn't necessary due to their form of payment.

POWER HOUR DATES

September 26th
October 25th
November 14th
November 23rd
November 24th
December 5th
December 19th
January 3rd
February 6th
February 27th
April 12th

CLOSED DATES
Fall Break:  October 5th-9th
Thanksgiving Break: November 25th-27th
Winter Break: December 21st-January 1st
Spring Break:  April 5th-9th
*Week after DU Live: May 24th-May 31st (returning June 1st)
June 28th – July 2nd (returning July 5th)

MANDATORY EXTRA REHARSALS FOR NATIONALS:
Thursday July 8th & Thursday July 15th

CHOREOGRAPHY CAMP 2027:
4 WEEKS:  The weeks of August 9th, 16th, 23rd, and 30th